The Operations Layer You Run On
The Kahrbon operations layer: visitor check-in, meetings and their follow-through, and the documents your teams send, in one workspace.
Visitor Check-In & Check-Out
Check guests in at the desk in six quick steps. The host is e-mailed the moment they arrive, visitors with an e-mail get a one-tap check-out link, and each visit lands in a filterable history.
- Six-step desk check-in wizard
- First and last name required; placeholders rejected
- Badge number on every check-in
- One-tap Check Out Now e-mail link, valid 24 hours
- One-click check-out stamps time and visit length
- Visit history with CSV export
Emergency Alerts
Log an emergency by type with a message, for one location or all of them. Active alerts stay on screen until someone resolves them. Kahrbon does not send alert notifications today.
- Seven alert types, from evacuation to severe weather
- One location or all locations at once
- Active alert banner with Resolve
- History of who raised and resolved each alert
- Emergency contact directory
- Raise and resolve written to the audit log
Self-Service Kiosk
A branded welcome screen with big Check In and Check Out buttons that runs in a tablet browser. Visitors can also scan a one-time code and finish on their own phone.
- Branded welcome screen per location
- Phone check-in with a one-time QR code
- Returning visitors recognized by e-mail
- Private self check-out by name
- Times shown in the location’s timezone
- Check-ins queue on the device during network blips
Watchlist
Flag people of concern. Desk check-ins and kiosk walk-ins are checked against the watchlist by e-mail, and a match flags the visit and e-mails your admin and security roles.
- Add name, e-mail, phone, company, reason and notes
- E-mail match on desk check-ins and kiosk walk-ins
- Matched visits are flagged
- E-mail alert to admin and security roles
- Company admins add, edit and remove entries
Visit History & Audit Log
Every visit is kept with its host, location, purpose and times. Company admins also get an audit log of sensitive actions such as emergency alerts and recording deletions.
- Filter visits by status, location and date range
- Export visit history to CSV
- Check-in and check-out times with visit length
- Host and purpose on every visit
- Audit log entries with user, time and IP address
- Expand an audit entry to see its details
Visitor Analytics
Pick 7 days, 30 days, 90 days or a year and see total and unique visitors, check-ins per day and by hour, visits per location and your busiest hosts.
- Total and unique visitors for the range
- Daily check-in trend
- Peak-hours chart
- Visits per location
- Your 10 busiest hosts and most frequent visitors
- CSV export of every visit in the range
NDA Acknowledgement
Record that a visitor acknowledged your NDA during desk check-in. The kiosk also has an agreement step where visitors sign by typing their full name; turning it on requires setup.
- NDA acknowledgement step in desk check-in
- Kiosk agreement step, signed by typed full name (requires setup)
- The visit records when the agreement was signed
Host Notifications
When a visitor checks in, the host gets an e-mail and an in-app notification.
- E-mail with company, purpose and badge number
- Real-time in-app notification
- Optional Microsoft Teams channel card per location
- Host e-mailed again at check-out
- Fallback contacts e-mailed about deliveries
Multi-Location Management
Manage every office, site or lobby from one dashboard, each with its own kiosk, timezone and capacity.
- Kiosk, timezone and capacity per location
- Kiosk welcome message, colors and idle timeout per location
- Building Security mode: suite, company, visit reason and parking
- Fallback contacts per location
- Visit history filtered by location
- Visits-per-location chart
Meeting Notes
Note Taker joins your Microsoft Teams meetings as a guest and records them. AssemblyAI transcribes with speaker labels, and Claude names speakers from proof and drafts the minutes.
- Teams bot joins from the calendar invite
- AssemblyAI transcription with speaker labels
- Claude names a voice only when it can quote the proof
- Summary, decisions and action items with owners and due dates
- Board minutes drafted against the agenda for review
- Download as Word, text, captions or Markdown
Meeting Mind Map
Once an admin turns on Mind Maps in Settings, explore your team’s ideas, decisions, and actions visually. Build a map for a time period or a keyword, and convert any node into an action item, decision, or ticket.
- Cluster ideas, decisions, and actions across meetings
- Spawn sub-maps from any node to drill into a theme
- Convert a node to an action item, decision, or ticket
- Keyword search across transcripts as a seed scope
- Pin maps for later review (private to you)
- "Why does this matter?" and counter-argument prompts from Claude
Board Governance
Plan Room boards give boards, committees and working groups agendas, minutes, formal votes, a conflict-of-interest register and a decision register.
- Agenda builder with drag-to-reorder
- Formal votes, anonymous if you like
- Conflict-of-interest register
- Decision register per board
- Decision and Action minutes file themselves
- Claude drafts minutes from a linked recording
Kahrbon Tasks - Project Management
Visual Kanban boards for task and project management. Create projects, assign tasks, set priorities, and promote meeting action items to tracked tasks.
- Drag-and-drop Kanban board
- Projects with status filters and search
- Priority levels and due date tracking
- One-click action item promotion from meetings
- Comment thread on every task
- My Tasks personal productivity view
Kahrbon Brief - Meeting Planner
Guided planner for goal, attendees, duration, prep, and constraints. Context hints from your past meetings feed a timed draft agenda that schedules into Plan Room.
- One-question-at-a-time intake
- Context hints from prior meetings and vault
- Draft agenda generation
- Schedule into Plan Room
- Four built-in planners, plus your own
- Status from draft to scheduled
Carbon Loop - Execution Lanes
Promote meeting actions into PM discipline boards with a task for the owner, under your choice of methodology - companion to Plan Room, not a second PM stack.
- One-click promote from meeting actions
- Six disciplines and three methodologies
- Six function lanes with adoption stages
- Status and methodology stage per item
- Graph companion: mind maps and open actions side by side
- Links back to the meeting action, task or mind map
Kahrbon Folio - Docs Studio
Your team’s document studio: page preview, metadata and per-page notes, PDF regeneration, and import into meeting minutes or Pitch.
- Upload files up to 50 MB
- Title, author, subject and keywords
- Per-page notes
- Regenerate the PDF with a notes page
- Import text into Plan Room minutes
- Ready documents feed Pitch
Kahrbon Pitch - Sales Docs
One-pagers, proposals, ROI briefs, and battle cards drafted by Claude from your hints and uploads - with Folio proof and Objection Modifier talk tracks.
- Persona, offer, proof and ask hints
- Folio-backed evidence
- Objection talk tracks in battle cards
- Four document types in four tones
- Proposals, estimates and quotes from a deal description
- PDF export
Kahrbon Dispatch - Newsletters
Page-by-page internal newsletter studio with live preview, reference files, a Claude draft from your sources, and a branded PDF.
- Four issue templates
- Structured page builder
- Live preview
- Reference files with your notes
- Claude drafts the pages
- Branded PDF with your colours and logo
Objection Modifier
A three-stage coach through Capture, Reframe, and Close, with question-based and closing lenses. Start from a recorded meeting; hand talk tracks to Pitch.
- Exact wording capture
- Eight objection types and nine discovery phases
- Question-based and closing lenses
- Start from a recorded meeting’s objection quotes
- Seven decision-bias cues
- Talk tracks for Pitch battle cards
Signature Studio - Brand Layer
Email-safe signature designs with brand blocks locked, assigned by org, department or person, plus digital business cards and printable badges.
- Org template builder
- 103 email-safe presets
- Printable badges
- My Signature view
- Digital business cards with QR code
- Microsoft 365 Outlook push (requires setup)
Workspace Integrations
A guided wizard connects Microsoft 365 or Google Workspace, writes the Teams PowerShell for your admin and tests a real meeting. Kahrbon then re-checks the connection daily.
- Microsoft 365 setup in nine steps, Google Workspace in five
- Teams PowerShell filled in with your tenant
- Real meeting test
- Daily health checks
- Directory sync with filters
- Microsoft Teams arrival cards per location
Ready to See It in Action?
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